• 40 Water Street, Saco, Maine 04072
  • (207) 571-3061

Home / Commercial, Condo’s & HOA Team

Our Commercial, Condo, and HOA Team

Aaron Bateman, Senior Manager
Melinda Anderson, Senior Property Manager
Mitch Tierney, Assistant to Property Manager
Mark Poplaski, Head of Maintenance
Matt Cabot, Maintenance Technician

Phoenix provides experienced condominium and homeowner association management services fully supported by administrative personnel. Please note: Our services can be limited to accounting, billing, and collections, or other specific areas for communities who do not need full management services.

Request a quote for your association.

Services include:

  • Board relations
  • Declaration of bylaw review
  • Implementation and enforcement of rules and regulations
  • Correspondence
  • Attending board meetings
  • Insurance
  • Capital needs assessments
  • Accounting & financial management
  • Monthly reporting
  • Maintenance (optional)
  • Snow removal (optional)
  • Landscaping (optional)
  • Janitorial services (optional)

We also:

  • Perform routine inspections of association grounds and facilities to monitor conditions and determine maintenance needs.
  • Assist the association in locating and contracting top maintenance providers.
  • Work with association in securing competitive bids on services and products.
  • Coordinate and monitor the performance of maintenance providers.
  • Confirm that all maintenance providers are properly insured.
  • Perform regular inspections of physical appearance and condition of the member properties to assess compliance with the covenants, restrictions, and by-laws of the association.
  • Follow up on violation complaints and maintenance issues.
  • Issue violation notices and take appropriate action to resolve infringements in accordance with the association.
  • Process architectural review board applications.
  • Provide assistance in obtaining property and liability insurance and in reporting and filing claims on behalf of the association.

Assessment services include:

  • Maintain assessment rolls, including coordination of closing information with the title companies.
  • Coordinate preparation and distribution of coupon books to each association member.
  • Collect and deposit assessments into association bank accounts insured by the FDIC.
  • Prepare and process past due notices, intent to lien notices and liens in accordance with association policies.